Evident Capture · IT approval sheet

Getting Evident Capture approved at your school

If your school manages Chrome, you probably cannot install this yourself, and that is working as intended. This page is written to be forwarded: the top half is for you, and everything below it is what your IT administrator needs to say yes without a meeting.

For the teacher: three steps

Try to install it first. Open the Chrome Web Store listing. If it installs, you are done. Many teacher accounts are not locked down, and this takes ten seconds to find out.
If Chrome blocks it, request it. Districts using the common setting see a Request button right on the store listing. Clicking it puts the extension in your administrator's approval queue. Your request is stronger with a sentence about why you want it, so send the email below too.
Send your administrator this page. The link is evidentk12.com/extension/it-approval. It answers the questions they would otherwise have to research, which is usually what turns a two-week wait into a same-week approval.

Email your IT department

Paste it as-is. It answers the questions an administrator would have written back to ask.

Subject: Extension approval request — Evident Capture — IEP Data Collection

Hi,

I'd like to use a free Chrome extension called Evident Capture for IEP progress monitoring with my caseload. It lets me record a data point without leaving the tab I'm teaching in, which is the difference between recording a moment and losing it.

Extension ID: cncdhkidcikbapnogikhmbmokgmgnnkj
Chrome Web Store: https://chromewebstore.google.com/detail/cncdhkidcikbapnogikhmbmokgmgnnkj

Everything you'd normally ask me for is on one page, including the permission list with justifications, the data-handling summary, and the Admin console steps:
https://evidentk12.com/extension/it-approval

The short version: it requests no host permissions, so it cannot read the sites I visit. It reads a page only at the moment I click a capture button. It contains no ads, no trackers, and no third-party analytics, and student data goes only to our Evident account.

If it's easier to ask them directly, their privacy contact is privacy@evidentk12.com.

Thank you,

For the administrator: what this is

Evident Capture is a companion extension for teachers who already have an Evident account. It records IEP progress-monitoring data points and, when the teacher explicitly asks it to, attaches a quoted passage of student work or a cropped screenshot as evidence. It is a capture surface for a system the teacher is already using, not a new store of record.

Extension name: Evident Capture — IEP Data Collection
Extension ID: cncdhkidcikbapnogikhmbmokgmgnnkj
Chrome Web Store: chromewebstore.google.com/detail/cncdhkidcikbapnogikhmbmokgmgnnkj
Publisher: Evident (evidentk12.com)
Manifest version: Manifest V3
Category: Education
Cost: Free. No in-extension purchases.
Privacy summary: evidentk12.com/extension/privacy
Privacy contact: privacy@evidentk12.com

Permissions requested, and why

These are the five permissions Chrome will show you, with the same justifications submitted to Google in the store review.

activeTab: Reads the current tab's title, address, selected text, or a screenshot only at the moment the teacher clicks a capture button in the popup. It grants no standing access and no access to other tabs.
scripting: Reads the teacher's highlighted text on the active tab, only on an explicit "Quote selection" click. No content scripts are injected on page load.
storage: Holds the sign-in session, a cached student list, display preferences, and the offline entry queue on the teacher's device.
alarms: Retries syncing queued offline entries about once a minute until they reach the teacher's Evident account.
identity: Opens the Evident sign-in and consent page so the teacher can connect their own account (Chrome's launchWebAuthFlow).

What it cannot do

The usual review questions, answered directly. Each of these is a property of what the extension requests, not a policy promise, so it is verifiable from the manifest in the store listing.

No host permissions. The extension requests no permission to read any website, so it cannot read pages you visit.
No content scripts. Nothing is injected into pages as you browse.
No access to browsing history, bookmarks, downloads, cookies, or credentials.
No remote code. All executable code ships inside the reviewed package.
No advertising, no third-party analytics, and no trackers inside the extension.
No access to student information systems, email, or Google Drive files beyond text the teacher highlights and chooses to attach.

How student data is handled

What is captured: Progress-monitoring values the teacher enters (trials, frequency, duration, or met/not-met, with prompt level) against students on their own caseload, plus any passage of text the teacher highlights or screenshot region the teacher crops and chooses to attach.
Where it goes: Only to the teacher's Evident account, over encrypted connections. Screenshots are cropped on the device before upload and only the cropped region is transmitted.
What stays on the device: The sign-in session, a cached student list, display preferences, and any entries made while offline, which sync when the connection returns. Signing out of the extension deletes all of it.
Sub-processors: The extension introduces none beyond those already listed for the Evident platform. See the compliance overview.
Retention and deletion: Identical to data entered on evidentk12.com, including the 30-day hard-deletion window for removed evidence. See the privacy policy.
Displaying names in class: An initials-only mode replaces student names in the popup, so a teacher projecting their screen does not disclose a caseload to the room.

Allowlisting it in the Google Admin console

In the Google Admin console, go to Devices → Chrome → Apps & extensions → Users & browsers, select the organizational unit that should have it, then add the extension by ID:

cncdhkidcikbapnogikhmbmokgmgnnkj

Set it to Allow install so teachers choose whether to add it, or Force install to deploy it to a team. If your policy is "block all apps, admin manages allowlist, users may request," approving the teacher's pending request achieves the same thing. Because the extension holds no host permissions, there is no site-access decision to configure alongside it.

Access is revocable from your side and ours. Extension sessions are separate from web sessions and can be revoked independently, they are revoked automatically when an account is deactivated, and an organization can disable extension access for all of its members.

Privacy and compliance posture

Evident's program is built around FERPA requirements and GDPR-aligned practices, with COPPA considerations for younger students. Schools remain responsible for their own FERPA determinations, directory information policies, and parent rights processes; the extension is a tool inside that program, not a substitute for it. Evident's security documentation is organized against the SOC 2 Trust Services Criteria as a self-assessment; it is not a SOC 2 certification, and we do not describe it as one.

Security overview — infrastructure, access control, encryption, and incident response.
Compliance overview — regulatory posture and sub-processor disclosures.
School procurement packet — data protection agreement, accessibility, rostering, and support detail for a full district review.
Extension privacy summary — the plain-language version of this section.

For a data protection agreement, a completed vendor questionnaire, or anything not answered here, write to privacy@evidentk12.com. A person answers, and district reviews are the reason that address exists.

Teachers: once it is approved, add Evident Capture from the Chrome Web Store and sign in with your Evident account. Do not have one yet? It is free for up to 30 students.