Your data is collected by people who will never log into your software.
School-based ABA runs on observations a teacher or a paraprofessional has to record while the room keeps moving. Evident is where they record it, with antecedent, behavior, consequence and your hypothesized function on the student's record, and where you pull the summary before the meeting.
Not practice management. No billing, no claims, no authorizations. The school-side record, and nothing you have to justify to a payer.
Priced for a clinic. Shaped like one too.
The platforms built for behavior analysts are built around billing, which is why they cost what they cost and why they bend so little. That is a reasonable trade if you are running a clinic with a billing department. It is a bad trade when the work is school-based, the practice is small, and the people entering your data are school staff who will never have a login to a clinical system. Evident starts from the other end: make it trivial for the classroom to record what happened, then give you the structure and the export.
Built around who is actually in the room.
ABC data a classroom will actually enter
Setting, antecedent, behavior, consequence, duration, and your hypothesized function, tied to the goal it belongs to. Short enough that a paraprofessional files one from a phone between classes, structured enough that you can use it.
The pattern, without rebuilding it nightly
The FBA summary holds each student's incidents this month against last month, and the recent entries underneath. You walk into the review with the trend instead of a spreadsheet you assembled at 11pm.
A behavior plan draft, not a blank page
The BIP draft builder walks target behaviors, replacements, prevention and response strategies, and the data plan in four steps, with a vocabulary checked against IRIS and PBIS sources. You rewrite it in your own clinical voice; you do not start from a blank page.
Write how to run it once
The prompting hierarchy, the reinforcement schedule, the wait time, the error correction and the mastery rule sit on the goal itself. Every para who opens the student runs it your way, and a substitute reads the same card.
Mastery is flagged for your review, never switched on its own
Set the rule by session (80% in 3 of the last 3) or by day with a minimum of opportunities a day, and it reads the right direction for a reduction goal. When the data meets it, the goal asks you to mark mastered, move to maintenance, or keep going. Nothing changes until you choose.
When a program changes, the team hears it
After you change how a goal or a behavior plan is run, tell the people who need to know. Each of them marks it read, asks a question, or asks for training, you see who has answered, and the change draws a dated phase line on the goal graph.
The people who collect your data already live here
Teachers and paraprofessionals log on the same student record they use for charts and daily notes. Share a student with a para and their phone opens on a Today view: what to run, how to run it, one tap per response, and the behavior plan. There is no second system for them to remember, which is usually why the data stops arriving.
Evidence in a shape a meeting accepts
Export the record as a packet for the IEP team or the family: dates, notes, goal progress, and the incident history in one PDF, rather than screenshots pasted into a document.
Service minutes that fit a real timetable
Enter each student's minutes and the classes they cannot miss, and Caseload Calendar places the sessions in the gaps. It also names the student you keep meaning to get to.
What this is, and what it is not.
Knowing the edge of a tool is worth more than a longer feature list.
The school-side record: how each goal is run, ABC incidents, goal data, daily logs from classroom staff, an FBA summary, a BIP draft, and packets for meetings and families.
A billing or practice-management system. No claims, no insurance authorizations, no session notes tied to billing codes, and not a HIPAA business associate.
A behavior analyst contracted to schools, a district behavior team, or a small practice whose school-based work keeps ending up in a spreadsheet.
Is Evident an ABA practice management system?
No, and it is worth being direct about that. There is no billing, no insurance claims, no authorization tracking, and we are not a HIPAA business associate. Evident is the school-side record: what the classroom team observed, what the goals are, and what the data shows over time. If you bill insurance or Medicaid, keep the clinical system you use for that and use Evident for the school data it was never good at collecting.
Can classroom staff collect usable ABC data without training from me?
That is the design constraint the incident form is built against. It asks where it happened, what came before, what the behavior was, what followed, and optionally how long it lasted, in plain language, on one screen. You add the hypothesized function and the goal link. Most teachers file their first one without being taught.
Can a para run a program from a phone without editing it?
Yes. Share the student with a paraprofessional or aide and the student opens for them on a Today view: what to run, how to run it (target, when, wait time, prompt, reinforcer, what to collect, mastery rule), one tap per response with undo, and the behavior plan. They can log data and respond to a change; the goal and the plan are edited by you and the co-teacher or specialist shares.
Does it run a functional behavior assessment?
It collects and organizes the data an FBA rests on, and summarizes incidents by month and by student. The analysis and the clinical judgment are yours. We have a practical guide to running an FBA with a school team if it is useful to hand to staff.
What does it actually cost for one behavior analyst?
The free plan covers 30 students with a goal chart each, daily logging, IEP data points, FBA and ABC data collection, the BIP draft builder, the goal library, and the family portal, and it does not expire. Your first PDF report or meeting packet is free too. After that, meeting-ready PDF packets and CSV export sit on Pro at $12 a month or $120 a year. It goes on your own card and needs no district purchase order, which is usually the part that takes three months.
Who can see what I write about a student?
Roles decide it. Classroom staff see the daily record and the charts. Staff-only notes stay out of family packets by default, every access to a confidential note is audit-logged, and no administrator can force one into a parent packet.
Do families see any of this?
Only the parts you share. Families open a portal from a QR code with no app to install, and shared updates are translated into 28 languages. The incident record and your staff notes are not in it unless you put them there.
Further reading: the FBA and ABC data collection guide, a practical guide to running an FBA with a school team, and the BIP draft builder.
Writing goals this week? The goal library has 150+ goals, 70 of them aligned to IEP language, and IEP data sheets print without an account.
Put one student on it before you decide.
Add the student, hand the teacher the daily chart, and file the first incident yourself. If the data still is not arriving in two weeks, nothing was lost and you know something.