Caseload Calendar
Every mandated minute, scheduled.
The service-minute scheduler for special education teachers. Enter your availability and each student's IEP minutes; get a compliant weekly schedule you can drag into shape — with the shortfalls flagged before an audit finds them.
No credit card. Full features on the free tier.
From caseload spreadsheet to schedule in minutes
Paint your availability
Click-drag the weekly hours you can pull students. Leave your lunch and duties out.
Enter mandates and do-not-pull times
Minutes per week for each student and service — typed in or imported from a CSV — plus the gen-ed times they can’t leave: lunch, specials, core instruction.
Get a schedule that adds up
One click proposes a week that covers every mandated minute, groups compatible students, and flags anything unschedulable with the exact reason. Drag to adjust; the tally updates live.
Explainable, not a black box
The scheduler is deterministic: same inputs, same schedule. When a mandate can’t fit, it tells you why — "his do-not-pull blocks cover all of your available hours" — never a silent drop. No AI involved.
Smart small groups
Students with the same service, overlapping free time, and grades within two levels are grouped up to your size limit — and split back out when it doesn’t work.
A calendar that respects your edits
Drag sessions where you want them, lock the ones that must not move, confirm what works. Re-runs replace only unconfirmed proposals — one student’s schedule change never scrambles your week.
Minutes tally, always in view
Scheduled vs mandated minutes per student, red when short. The number an audit asks about is the number on your screen.
Audit-ready PDFs
A per-student one-pager and a whole-caseload week grid with a compliance table — generated in your browser, so student data stays on your machine.
Privacy-first by default
Initials or first names are all it needs — never full legal names. No AI features, no new data processors, nothing leaves your control.
Simple pricing for one teacher
Caseload Calendar
$39/year
- Your whole caseload — unlimited students
- Everything in Free
- One coffee a month, one prep period a week back
Already tracking students in Evident? Caseload Calendar shares your roster — open the Scheduler from your dashboard.
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Caseload Calendar is part of Evident, the classroom evidence platform teachers already use for daily progress notes.