Frequently Asked Questions
Answers to common questions about Evident, covering pricing, data privacy, printing, special education workflows, and language support. Can't find what you're looking for? Contact us.
What is Evident?
What is Evident?
Evident helps teachers capture daily student-support notes, then organizes those notes into family updates, progress timelines, behavior charts, conference packets, MTSS evidence, and IEP/FBA/BIP documentation. The result is a current school-ready record without asking teachers to rebuild the same story before every meeting.
Do you sign DPAs?
Yes. DPA/NDPA documentation is available for schools and districts. Start with the procurement packet at /schools/procurement, then review the compliance page or contact schools@evidentk12.com.
Who can see private notes?
Notes are private by default. Teachers can mark a note staff-only or family-visible. Family-visible content requires explicit publication on each note.
Can parents see teacher notes?
Only when a teacher explicitly publishes a note as family-visible. Teachers control visibility per note.
What happens when a teacher leaves the school?
Student records, goals, logs, and evidence stay attached to the student. Ownership transfers to another teacher in the organization with one click. No data is lost when staff change.
Can we delete or export student data?
Teachers and admins can export student records and use delete workflows for account or student data. Schools remain responsible for their own records obligations, including how they handle legal or policy-based deletion requests.
Does Evident support audit logs?
Yes. Audit logging is enabled across the platform for FERPA-conscious workflows. Admins can review who viewed or modified records.
Can a district pilot Evident before buying?
Yes. Districts can run a structured pilot with a small group of teachers, SPED coordinators, or MTSS leads before committing to a full deployment. Email schools@evidentk12.com to set one up.
Pricing & Access
Is Evident free to use?
Yes. You can create and print bilingual progress charts for free without an account. If you create a teacher account, the free tier includes up to 1 student with daily tracking and parent portal access. Paid plans add higher limits and reporting. See the Pricing page for current plan details.
Do I need to create an account?
No. You can open the site and start creating and printing charts right away without an account. Create a free teacher account when you want to save charts, track growth over time, use the parent portal, generate PDF reports, or view progress analytics. New accounts include a 14-day Pro trial with access to all features.
What do I get with a teacher account?
A free teacher account includes dashboard access, up to 1 student, saved charts, daily logging, goal library access, and secure parent sharing. Pro adds higher student limits, progress analytics, PDF reports, CSV export, and bulk workflows. Parents can view and sign from their phone without downloading an app.
What is the free trial?
Every new teacher account automatically starts with a 14-day free Pro trial. During the trial, you have access to all Pro features: up to 50 students, PDF progress reports, CSV export, batch logging, and more. No credit card is required. After 14 days, you can upgrade to Pro ($12/month or $120/year) or continue on the free plan with up to 1 student.
Privacy & Data
Do you store student data?
It depends on how you use Evident. In guest mode (no account), all data stays in your browser and QR codes. Nothing is stored on our servers. With a registered teacher account, student display names, daily logs, and parent interactions are stored securely in our database with AES-256 encryption and row-level security. Teachers retain full ownership of their data and can export or delete it at any time.
How does Evident support FERPA-conscious workflows?
Evident is built for FERPA-conscious student-support workflows. Guest mode keeps chart data in the browser only. Registered accounts use AES-256 encryption, row-level access controls, role-based access, explicit family visibility settings, export and delete workflows, audit logging, and signed DPAs where appropriate. Schools remain responsible for their own FERPA obligations. See the privacy, security, and compliance pages for full details.
What happens to the chart data after I close my browser?
For guest users, chart data is stored in your browser's local storage and will persist until you clear your browser data. We do not have access to this data. For registered users, your charts and daily logs are saved to your account and accessible from any device when you log in.
Features & Usage
How do I print my progress chart?
After customizing your chart in the editor, click the "Print" button. This will open your browser's print dialog. For best results, use Portrait orientation and set margins to "Default" or "Narrow." The chart is sized to fit a standard letter-size page.
How does the QR code work?
Each printed chart includes a unique QR code. For guest charts, the QR code contains the chart data encoded directly within it. For charts saved to your account, the QR code links to a secure parent portal. When parents scan the code with their phone camera, they see the growth goals in their language on a mobile-friendly page, no app download required.
What languages are supported?
We currently support 28 languages including Spanish, Arabic, Mandarin Chinese, Vietnamese, Haitian Creole, Portuguese, Russian, Korean, Tagalog, French, Hindi, Urdu, Bengali, Somali, Hmong, Ukrainian, Polish, Pashto, Dari, Indonesian, Swahili, and Venezuelan Spanish. We're continuously adding more languages based on educator feedback.
How does the parent portal work?
When you create a chart for a student through your teacher account, you can generate a secure link or QR code for parents. Parents open the link on their phone to view daily growth goals in their language, see which goals were met, and sign off on the report with a digital signature. Parents can also view the past week's history. No app download or parent account is needed.
How do I import my students?
From the Students page, click the "Import" button to bulk-add students. You can upload a CSV file; Evident auto-detects name and grade columns and provides a downloadable template. Roster integrations such as Google Classroom are available only where they are enabled for a deployment. Import workflows include a preview screen where you can review students, detect duplicates, and check subscription limits before importing.
What is the goal library?
The goal library contains 150+ pre-written goals across 14 categories, including behavior, social skills, academic habits, self-regulation, classroom expectations, communication, executive function, and IEP-aligned domains. Search by keyword, filter by category or disability, and add goals with one click.
What is the calendar view?
The calendar view shows an at-a-glance month view of a student's progress history. Each day is color-coded: green means all goals were met, amber means some goals were met, and red means no goals were met. Click any day to see the full details. You can toggle between the calendar view and the traditional list view from the History tab on any student's page.
How does the student comparison view work?
School plan administrators can access the Student Overview page from the admin dashboard. It shows every student in your organization in a sortable table with metrics like average success rate, signature rate, and trend direction. You can filter by grade level, teacher, time range, or engagement threshold (e.g., 'show me all students below 50%'). Results can be exported to CSV for reporting.
What is the audit log?
The audit log automatically records every change made to students, charts, and daily logs across your organization. School admins can view who made a change, what was changed, and when, all from the Audit Log page in the admin dashboard. This is especially useful for FERPA-conscious workflows and answering questions like 'Who changed Johnny's chart?'
Can I edit a chart after printing?
For guest charts, you can return to the editor and make changes as long as you haven't closed your browser. A printed QR code always shows the original data, so reprint the chart after any change. Charts saved to a registered account can be edited at any time from your dashboard.
Special Education
Can I track IEP goals with Evident?
Yes. Evident includes full IEP goal tracking with 5 measurement types: binary (yes/no), frequency count, duration, trial-based (e.g., 7 out of 10 trials), and interval recording. Each goal includes a baseline value, target value, and target date. The system automatically computes progress toward the target and shows trend direction.
What is FBA data collection?
FBA (Functional Behavior Assessment) data collection lets you record behavioral incidents using the ABC framework: Antecedent (what happened before), Behavior (what the student did), and Consequence (what happened after). Each incident also captures the setting, intensity level, and your hypothesis about the function of the behavior (attention, escape, tangible, or sensory). The FBA Summary panel shows patterns and month-over-month trends.
Can SPED coordinators see students across classrooms?
Yes. Case managers and SPED coordinators have role-based access that lets them see data for any student on their caseload, regardless of which teacher's classroom the student is in. The caseload dashboard shows all your students in one place with IEP status badges, upcoming meeting dates, and goal progress.
Can I generate IEP progress reports?
Yes. From any student's profile, you can generate a full IEP Progress Report PDF that includes a cover page with summary statistics, per-goal pages with trend charts and data tables, a behavior incidents summary, and a communication log. This is the document you bring to the IEP annual review.
Does Evident replace our IEP management platform?
No. Evident is a data collection tool, not an IEP document management system. It works alongside platforms like Frontline IEP, GoalBook, or Embrace. Those systems manage the legal IEP document and compliance timeline. Evident collects the daily data that feeds into those documents. Export a progress report PDF and attach it to the student's file in your IEP platform.
What is the BIP Document Builder?
The BIP (Behavior Intervention Plan) builder is a guided 4-step wizard that helps you create a formal BIP document. You define target behaviors, replacement behaviors, prevention and consequence strategies, and a data collection plan. The finished BIP can be exported as a professional PDF. BIPs support draft, active, and archived statuses so you can manage revisions over time.
Can I track accommodations and modifications?
Yes. Each student has an accommodation tracker where you can document accommodations and modifications with category (presentation, response, setting, timing, behavioral), effectiveness rating, source (IEP, 504, teacher-initiated), and active/inactive status. A library of 30 common accommodations provides quick-pick suggestions so you don't have to type from scratch.
Does Evident send IEP meeting reminders?
Yes. When you set a student's next IEP meeting date, Evident automatically sends email reminders to the case manager at 30, 14, and 7 days before the meeting. The caseload dashboard also shows color-coded urgency badges (red for 7 days, amber for 14 days, blue for 30 days) so upcoming meetings are always visible.
What is the IEP Goal Library?
The IEP Goal Library contains 70 measurable, IEP-aligned goals across 7 domains: behavior, social/communication, self-regulation, adaptive, academic, motor, and transition. Each goal includes disability tags (autism, ADHD, learning disability, emotional disturbance, etc.) so you can filter by domain and disability to find relevant goals quickly.
Technical
What browsers are supported?
Evident works on all modern browsers including Chrome, Firefox, Safari, and Edge. For the best printing experience, we recommend using Chrome or Firefox. The parent portal works on any smartphone browser.
Can parents sign the chart digitally?
Yes. Through the parent portal, a parent views their child's daily progress report and taps the "Sign" button to add a digital signature. The signature is recorded in your dashboard, and you get an email notification when it happens. Parents can also leave a note for the teacher when they sign.
Does Evident work offline?
The chart editor and printing features work offline once the page is loaded. However, translation requires an internet connection, and the teacher dashboard and parent portal features require an active connection. We recommend translating your goals before going offline.
Support
I found a bug or have a feature request. How do I report it?
Visit our Contact page to send us feedback. We read every submission and prioritize improvements based on what educators need most.
Can I use Evident for my entire school or district?
Yes. School plans support team onboarding, seat management, and shared administration. For larger district needs (DPA, SSO, procurement, or custom rollout), contact schools@evidentk12.com for assisted onboarding.