- School and District plans support purchase order and invoice billing.
- Card checkout is fine for individual Pro accounts; PO and invoice fit institutional purchasing.
- We can provide a W-9, quote, and signed data agreement for your business office.
- Send us your PO and billing contact, and we issue an invoice with your terms.
- Start the conversation before you need access live, since procurement takes time.
Schools and districts rarely buy software on a credit card, and Evident does not expect them to. School and District plans can be purchased by purchase order or paid against an invoice, with the paperwork your business office needs.
When to use a PO or invoice
Individual teachers on Pro usually pay by card, and that is the simplest path for a single account. Once you are buying at the school or district level, your business office almost always requires a purchase order or an invoice they can pay against, and Evident supports both.
This is the normal way K-12 buys software, so there is nothing unusual to set up on your end beyond looping in the person who handles purchasing.
What your business office will need
Most business offices ask for a W-9, a formal quote, and a data privacy agreement before they cut a PO. We can provide a quote sized to your staff and rollout, a W-9 for vendor setup, and a signed data agreement that your technology or legal team can review.
If your district works from an approved-vendor list or an NDPA-style data agreement, tell us early. Meeting that paperwork requirement is routine, but it is the step most likely to add time if it surfaces late.
How the process works
The usual flow is straightforward. You request a quote, share it with your business office, and they issue a purchase order. You send us the PO along with a billing contact, and we issue an invoice with the terms on the PO, commonly net 30.
Paid access activates once the invoice is paid. If your timeline is tight, tell us when you send the PO and we will work with you on it, and we align the invoice to your fiscal calendar where that matters, which is helpful for purchases made near a budget year boundary.
Renewals and changes mid-term
At renewal we issue a fresh quote and invoice for the next term, and you repeat the PO process. If your staff count changes mid-term, talk to us about seat adjustments and we will sort out the billing rather than forcing a card transaction.
Keep your billing contact current with us. The most common renewal snag is an invoice going to someone who has changed roles, which is easy to avoid with a quick heads-up.
Frequently asked questions
Can we pay by purchase order instead of a card?
Yes. School and District plans support purchase order and invoice billing. Send us your PO and a billing contact on your school's email domain and we issue an invoice with your terms.
Can you provide a W-9 and a quote for our business office?
Yes. We can provide a W-9, a quote sized to your staff and rollout, and a signed data privacy agreement for your technology or legal team to review.
Do teachers have to wait for payment to clear before using Evident?
Paid features activate when the invoice is paid. Teachers can use free accounts in the meantime, and if your procurement timeline is tight, raise it with us when you send the PO so we can plan the rollout around it.
What payment terms do you offer?
Net 30 is common, and we align invoices to your fiscal calendar where that matters. Tell us your terms and we will work within them.