- Free is for one teacher trying charts with a small caseload.
- Pro removes student and chart limits and turns on the full evidence and reporting tools.
- School adds shared rosters, role-based access, and admin visibility across a building.
- District adds multi-school administration, procurement support, and a signed data agreement.
- Your student charts and history carry across every plan, so you can start small and move up later.
Evident's plans grow with you: Free and Pro for individual teachers, and a set of school tiers up to District for teams (sized by school on the pricing page). The differences come down to how many students and charts you track, which evidence and reporting tools you can use, and how much team administration you need.
Free: try charts with a small caseload
The Free plan lets a single teacher set up one student with one chart, run the daily logging routine, and send a parent access link home. It is meant for trying the workflow before you commit, not for carrying a caseload.
You can collect daily logs and basic goal data on the Free plan. The limits show up when you add more students than the plan allows or when you reach for Pro-only reporting, like a full evidence packet or a multi-week PDF progress report.
Pro: the full evidence toolkit for one teacher
Pro is the plan most individual special-education teachers settle on. It raises the limits to a full caseload (up to 50 students, with up to 5 charts per student) and turns on the tools that make daily logs defensible: PDF progress reports, evidence packets, parent signatures, and translated parent updates.
If you are the only person on your caseload who needs an account, Pro is usually the right home. You keep everything you logged on Free, and the same students and charts simply gain the reporting and sharing features.
School: shared rosters and admin visibility
School plans are built for a building where several teachers, case managers, and an administrator work from the same roster. Instead of each teacher running an island, students live in a shared caseload and access is governed by role.
A school plan adds role-based access: teachers see their own students, a case manager can be assigned per student, counselors get support-team access, and an administrator sees building-wide progress. This is also where seat management lives, which we cover in the seats article.
District: multi-school rollout and procurement
District plans cover more than one building under one agreement. They add the administration and reporting an instructional or special-education director needs across schools, plus the procurement support that larger purchases require.
District is also where formal data governance is handled. You can request a signed data privacy agreement, share it with your technology or legal team, and pay by purchase order rather than card. If you are weighing a district purchase, start with the procurement and ROI material rather than a self-serve checkout.
Pick by how your team works
Choose by workflow, not just headcount. One teacher with a full caseload wants Pro. A handful of teachers who need to see the same students wants School. Several buildings under one director wants District.
If you are not sure where you land, start one tier lower and move up. Because your students, charts, and logs carry across plans, upgrading later costs you nothing in lost history.
Frequently asked questions
Can I start on Free and upgrade once school starts?
Yes. Everything you log on Free stays with your account. When you upgrade to Pro, the same students and charts gain reporting and sharing features with no re-entry.
What is the practical difference between Pro and School?
Pro is for one teacher. School adds a shared roster and role-based access so several staff work from the same student records with the right level of visibility.
Do I need District just to have more than one teacher?
No. A single building with several staff fits the School plan. District is for multiple buildings under one agreement, with procurement and cross-school reporting.
Where do I see exact limits and pricing?
Plan limits and current pricing live on the pricing page. For School and District, the numbers depend on staff count and rollout, so it is worth a short conversation rather than a guess.