- Seats used = active members + pending invites; the counter at the top of Manage Teachers shows both.
- Cancel a pending invite to free its seat; expired invites stop counting.
- Owners, admins, and district admins can change a member's role from the Teachers & staff list.
- Remove takes away a member's access without deleting any records.
- Before removing a departing teacher, have them transfer their students to a colleague in the organization.
On a school plan, every active staff member and every pending invitation uses a seat. Seats are managed on Manage Teachers at /dashboard/admin/teachers by owners, admins, district admins, and principals.
How seats are counted
A seat is one staff login, whatever the role. Students do not use seats; a teacher on one seat has no student limit on a school plan. Pending invitations count until they are accepted, canceled, or expire.
Team Pilot includes 10 seats, Foundation 25, Campus 50, and Whole School 100. When every seat is used, the invite card says so and offers Upgrade Plan.
Pending invites and roles
Pending Invitations shows each invite's role, when it was sent, and when it expires, with Resend and Cancel. Cancel a mistyped or unneeded invite to free the seat.
In the Teachers & staff list, owners, admins, and district admins can change a member's role. Principals see roles but cannot change them, and can remove members only in their own school.
When a teacher leaves
Handle students first. Students are transferred one at a time with Transfer Student on the student card, by the teacher who added them, to a colleague who is already in the organization.
Then choose Remove next to the teacher. Their access ends and the seat frees up. Nothing is deleted, but students they created drop out of school-wide views until they are added back, which is why the transfer comes first.
Review seats at natural checkpoints
At the start of a semester or before renewal, remove staff who have left, cancel stale invites, and invite new hires before they need to log. The Last sign-in date in the staff list helps spot unused seats.
Frequently asked questions
Does adding students use seats?
No. Seats are for staff logins only.
What happens to a teacher's students when they are removed?
The records are kept, but students they created leave school-wide views until that person is added back. Transfer students to a colleague before removing the teacher.
Who can add or remove staff?
Owners, admins, and district admins for the whole organization; principals within their own school.
Can we add seats mid-year?
Yes. Use Upgrade Plan when seats are full, or contact us to adjust an invoiced plan.