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Evident
Plans & pricing

Pricing for records your school can keep current.

Teachers stay free: a full class, forever, no card. Schools and student-support teams move to annual licenses when they need shared visibility, audit trails, and a consistent record across classrooms.

No credit card · the free plan has no end date · school plans are annual

The line runs between tracking and exporting.

Everything you need to run a class is free. Paying starts when the record has to leave the room as a document.

MonthlyYearly
Free

Printable behavior charts, daily logging, and the parent portal for your whole class

$0/ month

Free forever · no card

Get Started Free
Included outcome

Track your whole class free: daily logging, parent QR access, translation, and print-ready charts.

  • Up to 30 students, a full class
  • 2 active goal charts per student
  • Daily support and behavior logging
  • Works offline as an installable app
  • Parent portal with QR codes, no parent app
  • Family updates translated into 28 languages
  • Print-ready behavior charts
  • 3 AI-drafted IEP progress narratives to try
Pro

PDF reports, family updates, and documentation tools for teachers

$12/ month

or $120/year · save 17%

Start Pro Trial
Included outcome

Turn daily logs into meeting-ready documentation: PDF reports, evidence packets, exports, and analytics for conferences and support meetings.

  • Up to 50 students
  • 5 active goal charts per student
  • AI note polish (student names redacted first)
  • AI progress narratives drafted from your goal data, teacher-reviewed
  • Meeting-ready PDF reports & evidence packets
  • IEP goal tracking (5 measurement types)
  • Goal library: 150+ goals, 70 IEP-aligned
  • FBA/ABC data collection & BIP builder
  • Accommodation tracker with effectiveness ratings
  • In-app inbox for family signatures & responses
  • Batch logging for entire class
  • Progress analytics & trends
  • CSV & PDF export for meetings
  • IEP meeting reminders & communication logging
  • Priority support

Not sure which? Track your class on Free for a term. The first time you need a packet for a meeting is the day Pro pays for itself, and everything you logged is already in it.

All school plans are annual licenses · purchase orders, invoices & DPA/NDPA supported

Team Pilot

For student-support teams piloting a shared documentation workflow.

$1,800/ year

10 seats · +$140/seat

Select Team Pilot
  • 10 included teacher seats
  • Additional seats $140/seat/year
  • Pilot fee credited toward your school license when you upgrade
  • Unlimited students per teacher
  • School Pulse: documentation health across classrooms
  • Confidential counselor notes, masked from administrators
  • MTSS, IEP, FBA/BIP, and accommodations workflows
  • AI progress narratives drafted from recorded goal data, teacher-reviewed
  • Evidence packets families can sign, translated into 28 languages
  • Offline capture on shared school devices
  • Audit trail for compliance
  • Email-based onboarding support
Foundation

For small schools ready to standardize support documentation across classrooms.

$4,000/ year

25 seats · +$120/seat · $750 setup

Select Foundation
  • 25 included teacher seats
  • Additional seats $120/seat/year
  • $750 guided onboarding (one-time)
  • Everything in Team Pilot
  • Schoolwide caseload + admin visibility
  • Role-based access (case manager, coordinator, principal)
  • SSO & rostering (Google, Clever, ClassLink)
  • Purchase orders and invoices supported
  • DPA/NDPA-ready documentation
Campus

For schools building a consistent MTSS, learning support, and behavior evidence workflow.

$7,000/ year

50 seats · +$100/seat · $1,500 setup

Select Campus
  • 50 included teacher seats
  • Additional seats $100/seat/year
  • $1,500 guided onboarding (one-time)
  • Everything in Foundation
  • Multi-grade-band reporting
  • Bulk teacher invitations
  • Priority support
Whole School

For large campuses that need schoolwide documentation, admin visibility, and guided implementation.

$12,000/ year

100 seats · +$80/seat · $3,000 setup

Select Whole School
  • 100 included teacher seats
  • Additional seats $80/seat/year (or contact sales)
  • $3,000 guided onboarding (one-time)
  • Everything in Campus
  • Schoolwide rollout plan + admin enablement
  • Quarterly evidence-readiness review
  • Dedicated implementation contact
District / multi-school

For multi-school implementation, custom integrations, and district-level reporting.

Custom seats, schools, and admin tiers — with the integrations and contract terms procurement needs.

Customstarting at $20,000 / year
Book a walkthroughContact sales
Custom seats, schools, and admin tiers
Custom integrations (SSO, SIS, rostering)
Custom DPA/NDPA
District-level reporting
Strategic Partner Program

We accept five districts per term for dedicated engineering support, custom MTSS mapping, and locked institutional pricing. Applications for the fall 2026 term are open.

See the program
Procurement
Book a school walkthrough →Procurement packet →View sample packet →

Need more seats mid-term? Add them at the per-seat overage rate listed on each plan. Renewals are reviewed at the end of each term — no auto-escalation.

Teachers at your school stay free either way. A license buys shared visibility, roles, and the audit trail. It does not take anything away from a teacher who already had it, which is why a pilot works: nobody has to stop using what they were using.

FERPA-conscious workflows Encryption at rest & in transit No credit card required Cancel anytime
What every plan produces

Daily notes become meeting-ready records.

Every plan helps teachers capture support as it happens, then organize those notes for family updates, MTSS reviews, IEP meetings, and behavior documentation.

This is what every plan produces

Sample / demo dataNo real students or schools

Sample Evidence Packet

A realistic example of what an Evident packet looks like when a teacher, case manager, or counselor walks into a meeting. All names, dates, and notes are fabricated for illustration.

Student
Sample Student (J. Rivera)
Grade
Grade 4
Case manager
Ms. Chen
Date range
Mar 4 - Apr 1
School
Sample Elementary (demo data only)

Student-support timeline

  1. Apr 1Independent reading 12 minutes with one reminder. Self-started after morning meeting.
  2. Mar 28Joined small-group math discussion; one verbal prompt to take a turn.
  3. Mar 25Used break card proactively before transition. Returned in under three minutes.
  4. Mar 21Family update sent: positive transition pattern this week.
  5. Mar 18Participated in literature circle with peer for the second time this month.
  6. Mar 14Tier 2 small-group reading intervention started: 15 min daily.

Goal & progress summary

GoalBaselineTargetCurrentTrend
Reading stamina (independent reading)5 min15 min12 minOn track
Transition routine3 prompts0 prompts1 promptImproving
Small-group participationRare3x/week2x/weekImproving

Family-facing summary

This month J. extended independent reading from 5 to 12 minutes and used a self-regulation strategy (break card) without prompting. We have noticed steady improvement in transitions and small-group participation. Continued home practice with quiet reading time will support the next stretch toward the 15-minute goal.

Auto-translates into 28 languages when shared with families.

Meeting evidence

  • Mar 14 · Ms. Chen + family

    Tier 2 reading intervention plan reviewed; family agreed to 15 min nightly reading.

  • Mar 28 · MTSS team

    Mid-cycle progress check. Continuing Tier 2; revisit at next meeting.

Privacy and trust note

Notes are private by default. Family-visible content requires explicit publication. Evident is designed for FERPA-conscious student-support workflows; signed DPAs available.

See the sample packet →

Most used for
MTSS Documentation IEP Progress Evidence FBA/BIP Evidence
Common questions
Can I use Evident without paying?

Yes, and not on a clock. The Free plan covers a full class of up to 30 students with daily tracking, the parent portal, printable charts, and translated family updates. No credit card, and it does not expire. New accounts also get 14 days of Pro on top, so you can see the documentation tools before deciding.

So what do I actually pay for?

Documents. PDF reports, evidence packets, CSV export, analytics, and the AI progress narratives that draft from your goal data. The tracking underneath is the same on both plans, which is why the free plan runs a whole class. When the 14 days of Pro end you move to Free automatically, nothing is deleted, and you can upgrade whenever a meeting needs a packet.

Can I change plans later?

Individual Pro: upgrade or cancel anytime from Settings; when you downgrade you keep paid access until the end of the billing period. School plans are annual licenses paid up-front by card or invoice/PO, with renewals reviewed at the end of each term, and you can add seats mid-term at the per-seat overage rate listed on each plan.

Is the Caseload Calendar scheduler included?

Scheduling up to 5 students is free for everyone, and unlimited scheduling is included with Pro and school plans. On the Free plan, unlimited scheduling is a separate $39/year add-on for an individual teacher, SLP, or counselor. See Caseload Calendar for details.

What happens to my data if I downgrade?

Your data is always safe. If you exceed the Free tier limits after downgrading, you can still view existing data but cannot add new students beyond the limit.

How does Evident support FERPA-conscious workflows?

Evident is designed for FERPA-conscious student-support workflows. Schools remain responsible for their own FERPA obligations, and Evident supports those workflows with role-based access, parent visibility controls, audit logging, data export/delete workflows, and signed DPAs where appropriate. See our compliance page for details.

Do you support schools outside the US or with EU data-residency requirements?

Yes. Pricing is the same worldwide, in USD. Schools are hosted on encrypted US infrastructure by default, and schools that need EU data residency can be onboarded to a dedicated EU deployment where student records are stored and processed in the European Union. A signed DPA is available either way. See our compliance page for details.

Can a district pilot Evident, and is there district pricing?

Yes to both. Districts can run a structured pilot with a small group of teachers, special education coordinators, or MTSS leads before committing. District / multi-school contracts start at $20,000/year and are custom-quoted. Email schools@evidentk12.com or call/text (302) 440-4592 for procurement, DPA/NDPA, and rollout planning.

Free account, no card

Track your class free, then decide whether the workflow fits.

Create a free account to try the daily workflow, or book a walkthrough to see schoolwide evidence readiness and procurement options.

Create a free accountSee the district rollup