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Plans & pricing

Keep everyday student progress in view.

Capture learning, strengths, growth, and support needs for your class free. Pro helps you prepare reports and meeting packets. School plans help teachers and support teams coordinate records across classrooms.

No credit card · the free plan has no end date · school plans are annual

Keep the record free. Put it to work with Pro.

Daily classroom tracking and family access are included on Free. Pro adds continuing document exports, batch logging, and unlimited scheduling.

Free

Learning, strengths, growth, and support records for your whole class

$0/ month

Free forever · no card

Get Started Free
Included outcome

Capture learning, strengths, progress, and support needs for your whole class. Daily logging, goal and IEP tracking, progress charts, and family access are included.

  • Up to 30 students, a full class
  • An active goal chart for every student, swapped any time
  • Daily chart logging, learning notes, and growth moments
  • Progress charts and trends
  • IEP goal tracking with 8 measurement types
  • Goal library: 152 goals, 70 IEP-aligned
  • FBA/ABC data collection and BIP builder
  • Accommodation tracker with effectiveness ratings
  • In-app inbox for family signatures and responses
  • IEP meeting reminders and communication logging
  • Parent portal with QR codes, no parent app
  • Family updates translated into 28 languages
  • Works offline as an installable app
  • Print-ready behavior charts
  • 3 AI-drafted IEP progress narratives to try
  • Your first PDF report or meeting packet, free
Pro

Turn your records into reports, family updates, and meeting packets

$12/ month

or $120/year · save 17%

Upgrade to Pro
Included outcome

Turn the records you keep into reports and meeting packets you can review and share. Add translated documentation, batch logging, and unlimited scheduling.

  • Everything in Free
  • Unlimited Caseload Calendar scheduling
  • Meeting-ready PDF reports and evidence packets
  • CSV export of your chart data
  • Evidence packets translated for families, 28 languages
  • Ongoing AI progress narratives, teacher-reviewed
  • AI note polish (student names redacted first)
  • Up to 50 students
  • Batch logging for your whole class at once
  • Bulk roster actions
  • Priority support

Try a useful output. Your first documentation PDF is free. Choose the student, audience, dates, and evidence, then review the result. Pro includes ongoing exports when reports and meetings become a regular part of your work.

A shared record for teachers and support teams.

See where documentation needs attention, coordinate student support, and prepare reviewed meeting evidence with roles and an audit trail.

All school plans are annual licenses · purchase orders, invoices & DPA/NDPA supported

Team Pilot

For student-support teams piloting a shared documentation workflow.

$1,800/ year

10 staff seats · +$140/seat

Select Team Pilot
  • 10 included staff seats
  • Additional seats $140/seat/year
  • Pilot fee credited toward your school license when you upgrade
  • Unlimited students per teacher
  • School Pulse: documentation health across classrooms
  • Confidential counselor notes, masked from administrators
  • MTSS, IEP, FBA/BIP, and accommodations workflows
  • AI progress narratives drafted from recorded goal data, teacher-reviewed
  • Evidence packets translated for families, 28 languages
  • Family signatures on daily chart logs
  • Offline capture on shared school devices
  • Audit trail for compliance
  • Email-based onboarding support
Foundation

For small schools ready to standardize support documentation across classrooms.

$4,000/ year

25 staff seats · +$120/seat · $750 setup

First year: $4,750 including setup

Select Foundation
  • 25 included staff seats
  • Additional seats $120/seat/year
  • $750 guided onboarding (one-time)
  • Everything in Team Pilot
  • Schoolwide caseload + admin visibility
  • Role-based access (coordinator, counselor, principal)
  • Google SSO sign-in and CSV student import (Clever/ClassLink on request)
  • Purchase orders and invoices supported
  • DPA/NDPA-ready documentation
Campus

For schools building a consistent MTSS, learning support, and behavior evidence workflow.

$7,000/ year

50 staff seats · +$100/seat · $1,500 setup

First year: $8,500 including setup

Select Campus
  • 50 included staff seats
  • Additional seats $100/seat/year
  • $1,500 guided onboarding (one-time)
  • Everything in Foundation
  • Grade filters and comparison exports
  • Priority support
Whole School

For large campuses that need schoolwide documentation, admin visibility, and guided implementation.

$12,000/ year

100 staff seats · +$80/seat · $3,000 setup

First year: $15,000 including setup

Select Whole School
  • 100 included staff seats
  • Additional seats $80/seat/year (or contact sales)
  • $3,000 guided onboarding (one-time)
  • Everything in Campus
  • Schoolwide rollout plan + admin enablement
  • Quarterly evidence-readiness review
  • Dedicated implementation contact
District / multi-school

For multi-school implementation, custom integrations, and district-level reporting.

Custom seats, schools, and admin tiers — with the integrations and contract terms procurement needs.

Customstarting at $20,000 / year
Request a walkthroughContact sales
Custom seats, schools, and admin tiers
Custom integrations (SSO, SIS, rostering)
Custom DPA/NDPA
District-level reporting
Strategic Partner Program

We accept five districts per term for dedicated engineering support, custom MTSS mapping, and locked institutional pricing. Applications for the fall 2026 term are open.

See the program
Procurement
Request a school walkthrough →Procurement packet →View sample packet →

Seats include teachers, administrators, principals, counselors, and coordinators. Pending unexpired invitations reserve a seat. Need more seats mid-term? Add them at the per-seat overage rate listed on each plan. Renewals are reviewed at the end of each term — no auto-escalation.

Guided onboarding, implementation support, and scheduled reviews are services arranged with your team. Confirm the scope and delivery dates before your school purchase.

Start with a supported pilot. Agree who will capture records, coordinate cases, and review meeting outputs. A school license adds shared visibility, staff roles, and audit trails; individual classroom tracking remains free.

FERPA-conscious workflows Encryption at rest & in transit No credit card required Pro: cancel anytime · School plans: annual
Free with a free account

A free account is not a trial. It is a working toolkit.

Signing up gives you the daily tracking, the parent portal, and the planning tools below at no cost, with no card and no end date. The printables and calculators need no account at all — use them today and sign up when you want the record kept for you.

Included with your free account

Free tools, no account needed

Create a free accountBrowse all free resources
See a sample evidence packet

Daily notes become meeting-ready records.

Every plan helps teachers capture support as it happens, then organize those notes for family updates, MTSS reviews, IEP meetings, and behavior documentation.

Track the underlying notes free. Your first PDF packet is free; ongoing PDF exports come with Pro or a school plan. This example uses sample data.

Sample / demo dataNo real students or schools

Sample Evidence Packet

A realistic example of what an Evident packet looks like when a teacher, case manager, or counselor walks into a meeting. All names, dates, and notes are fabricated for illustration.

Student
Sample Student (J. Rivera)
Grade
Grade 4
Case manager
Ms. Chen
Date range
Mar 4 - Apr 1
School
Sample Elementary (demo data only)

Student-support timeline

  1. Apr 1Independent reading 12 minutes with one reminder. Self-started after morning meeting.
  2. Mar 28Joined small-group math discussion; one verbal prompt to take a turn.
  3. Mar 25Used break card proactively before transition. Returned in under three minutes.
  4. Mar 21Family update sent: positive transition pattern this week.
  5. Mar 18Participated in literature circle with peer for the second time this month.
  6. Mar 14Tier 2 small-group reading intervention started: 15 min daily.

Goal & progress summary

GoalBaselineTargetCurrentStatus
Reading stamina (independent reading)5 min15 min12 minOn track
Transition routine3 prompts0 prompts1 promptIn progress
Small-group participationRare3x/week2x/weekIn progress

Family-facing summary

This month J. extended independent reading from 5 to 12 minutes and used a self-regulation strategy (break card) without prompting. We have noticed steady improvement in transitions and small-group participation. Continued home practice with quiet reading time will support the next stretch toward the 15-minute goal.

Auto-translates into 28 languages when shared with families.

Meeting evidence

  • Mar 14 · Ms. Chen + family

    Tier 2 reading intervention plan reviewed; family agreed to 15 min nightly reading.

  • Mar 28 · MTSS team

    Mid-cycle progress check. Continuing Tier 2; revisit at next meeting.

Privacy and trust note

Notes are private by default. Family-visible content requires explicit publication. Evident is designed for FERPA-conscious student-support workflows; signed DPAs available.

See the sample packet →

Prepare for
MTSS Documentation IEP Progress Evidence FBA/BIP Evidence
Common questions
Can I use Evident without paying?

Yes, and not on a clock. The Free plan covers a full class of up to 30 students with daily tracking, the parent portal, printable charts, and translated family updates. No credit card, no trial timer, and it does not expire.

So what do I actually pay for?

Documents. PDF reports, evidence packets, CSV export, batch logging, and the AI progress narratives that draft from the data you already tracked, not from a blank prompt. Your first PDF report or packet is free, so you can see one before you pay. The tracking underneath is the same on both plans, which is why the free plan runs a whole class. Upgrade whenever a meeting needs a packet; nothing is deleted if you later cancel.

What free teaching tools come with an account?

A free account covers the daily job: tracking for a full class, the parent portal with QR codes, translated family updates, printable charts, the goal library, and scheduling for up to 5 students. Alongside it, a shelf of tools needs no account at all: IEP data collection sheets, the BIP draft builder, the service minutes calculator, pull-out schedule templates, and the guides and team checklists. All of it is free to keep using, whether or not you ever pay.

Can I change plans later?

Individual Pro: upgrade or cancel anytime from Settings; when you downgrade you keep paid access until the end of the billing period. School plans are annual licenses paid up-front by card or invoice/PO, with renewals reviewed at the end of each term, and you can add seats mid-term at the per-seat overage rate listed on each plan.

Is the Caseload Calendar scheduler included?

Scheduling up to 5 students is free for everyone, and unlimited scheduling is included with Pro and school plans. On the Free plan, unlimited scheduling is a separate $39/year add-on for an individual teacher, SLP, or counselor. See Caseload Calendar for details.

What happens to my data if I downgrade?

Your data is always safe. If you exceed the Free tier limits after downgrading, you can still view existing data but cannot add new students beyond the limit.

How does Evident support FERPA-conscious workflows?

Evident is designed for FERPA-conscious student-support workflows. Schools remain responsible for their own FERPA obligations, and Evident supports those workflows with role-based access, parent visibility controls, audit logging, data export/delete workflows, and signed DPAs where appropriate. See our compliance page for details.

Do you support schools outside the US or with EU data-residency requirements?

Yes. Pricing is the same worldwide, in USD. Schools are hosted on encrypted US infrastructure by default, and schools that need EU data residency can be onboarded to a dedicated EU deployment where student records are stored and processed in the European Union. A signed DPA is available either way. See our compliance page for details.

Can a district pilot Evident, and is there district pricing?

Yes to both. Districts can run a structured pilot with a small group of teachers, special education coordinators, or MTSS leads before committing. District / multi-school contracts start at $20,000/year and are custom-quoted. Email schools@evidentk12.com or call/text (302) 440-4592 for procurement, DPA/NDPA, and rollout planning.

Free account, no card

Track your class free, then decide whether the workflow fits.

Create a free account to try the daily workflow, or request a walkthrough to see schoolwide evidence readiness and procurement options.

Create a free accountSee the district rollup