- Go to Admin, then Teachers (/dashboard/admin/teachers), and use the Invite staff card.
- Enter one email, pick a role, and choose Send Invite.
- Roles: Teacher, Counselor, Admin, Special education coordinator, Special education director, or Principal.
- Pending invites count against your seats; cancel a mistyped one to free the seat.
- On an individual free or Pro account there is no team, but you can share a single student with a colleague.
Team features come with school plans (Team Pilot, Foundation, Campus, Whole School) and District. An administrator invites each staff member by email with a role, and each invite uses a seat until it is accepted, canceled, or expires.
Where invites live
Owners, admins, district admins, and principals can open Manage Teachers at /dashboard/admin/teachers. The Invite staff card has an Email field, a Role picker, and Send Invite. Invites go out one email at a time.
Above the card, the seat counter shows seats used out of your plan's total, split into active and pending. When all seats are used, the card says so and offers Upgrade Plan.
Choose the right role
Teacher is for classroom staff and paraprofessionals who log daily. Counselor is for the student support team; counselors can read notes marked Confidential (support team), which teachers and admins never see. Admin manages staff, settings, and billing for the school.
Special education coordinator and Special education director are for staff who oversee special education across classrooms, and Principal is for a building leader. A principal can invite teachers, counselors, and coordinators to their own school.
Staff invited as Teacher do not see Prepare and Packets in the sidebar. If a staff member builds meeting packets, give them a role that includes those tools.
Manage pending invitations
The Pending Invitations list shows when each invite was sent and when it expires, with Resend and Cancel. Canceling frees the seat. Expired invites no longer count against seats.
Once someone accepts, they appear under Teachers & staff with their role and, when recorded, their last sign-in date.
Start with a small group
Invite the few people who share students first and get their logging routine working. Adding the next group is easier when you can hand them a routine that already works in your building.
Agree early on who adds students and how names are written, so three staff members do not each create the same student.
Frequently asked questions
Can I invite teammates on a Pro plan?
No. Pro is an individual account. You can still share a specific student with a colleague using Share Student on the student card.
Can I invite a whole list of staff at once?
Not yet. Invites are sent one email at a time from the Invite staff card.
Can I change someone's role later?
Yes. Owners, admins, and district admins can change a member's role from the Teachers & staff list.
Why can't I send an invite?
Usually all seats are in use, and pending invites count. Cancel an invite you no longer need, or upgrade for more seats.