- On your roster, choose Import, stay on the CSV Upload tab, and upload a .csv file (up to 5MB).
- Evident looks for the student name column; if it cannot find it, pick the Student Name Column and optional Grade Level Column yourself.
- In the preview, anyone already on your roster is marked Already on your roster and comes unticked, so importing adds only the new students.
- Choose Import to create the students, then set up a chart or IEP goals for each.
- Other columns, including student ID numbers, are ignored and not stored.
CSV import brings a whole class into Evident at once. It reads a student name column and an optional grade column, shows you a preview with duplicates flagged, and creates students only after you confirm.
Prepare the file
One student per row with a header row on top. The import reads a name column and, if present, a grade column; everything else is ignored, so there is no need to delete extra columns from a student information system export. Download CSV template in the dialog gives you a file in the expected shape.
Save as CSV UTF-8 so accented names and names in other scripts come through correctly. Leave notes and other sensitive details out of the file.
Upload and map columns
On the roster, choose Import. In the Import Students dialog, stay on CSV Upload and click to upload or drag the file in.
If Evident cannot tell which column holds names, it asks you to choose the Student Name Column, and optionally the Grade Level Column, from your headers.
Review the preview
Every row appears with a checkbox. Students whose names already exist on your roster are marked Already on your roster and start unticked, so re-uploading a class list adds only the students who are new. A line above the list says how many were skipped and how many will be added.
If the file has more students than your plan has room for, the dialog tells you how many slots remain and that only that many will be imported.
When the list looks right, choose Import. Charts are not created by the import; use Set Up Tracking or the Goals tab for each student when you are ready.
Fix a messy import
If the preview looks wrong, the cause is almost always the file: an extra header row, merged cells from a printed roster, trailing spaces after names, or a stray comma that shifted columns. Fix the spreadsheet, export again, and re-upload.
Garbled accents mean the file was not saved as UTF-8. When in doubt, try a five-row test file first.
If a student was created by mistake, use Archive Student rather than Delete Permanently, unless you are sure the record should not exist at all.
Frequently asked questions
Will import create students before I can check the list?
No. You see a preview first and nothing is created until you choose Import.
Do I need student emails or ID numbers?
No. The import reads names and an optional grade. Other columns are ignored and not stored.
What if I import a student twice?
The preview unticks names that already exist on your roster, so importing the same file twice adds nothing. If a duplicate slips through, archive it.
Can a school import one roster for every teacher?
Each import adds students to the account doing the import. For a school rollout, agree on who imports which classes so staff do not create overlapping copies.