- Open the student's page, then the Behavior chart tab's Settings section, and use Parent Access Links.
- Create or reuse an active parent access link.
- Show the QR code, print it, or copy the private link.
- Revoke or rotate links any time from the access-link manager.
- Label every link by recipient so an audit later shows exactly who could see the chart.
Evident parent links are for families who do not want another app or password. A teacher creates a secure access link for one student chart, then shares it by QR code, printout, or email.
Create the parent access link
Open the student's page, select the Behavior chart tab, then its Settings section, and use the Parent Access Links card. Give the link a plain label such as Mom, Guardian, or Weekly folder QR so your team knows where it was shared. (The Share button on a student card is different: it shares the student with another teacher.)
Each link opens only the parent portal for that student and active chart. Parents can view the daily chart, sign logs when signatures are enabled, and see translated labels based on the chart language.
Manage access over time
If a link is sent to the wrong person or the family situation changes, revoke the link immediately and create a new one. Revoked links stop working for that parent portal.
For sensitive student contexts, use shorter sharing windows and review active links during your regular chart cleanup routine.
Common mistakes to avoid
The most frequent slip is reusing one link for two households. When parents are separated or a student has multiple guardians, make a separate labeled link for each. That way you can revoke one family's access without disrupting the other, and your access-link list reads like a clean record of who can see the chart.
Another common mistake is printing a QR code on a folder and then forgetting it exists. A printed code keeps working until you revoke the underlying link. If a take-home folder is lost or a student moves rooms, rotate the link so the old printout no longer opens anything.
Finally, do not paste a parent link into a shared staff document or a class-wide message. These links are scoped to one student and one family. Treat them like you would treat that student's progress data, because that is exactly what they open.
Why labeled links matter when a meeting gets tense
Most parent links are routine. Once in a while an advocate joins, or a family questions whether the school communicated at all. When that happens, the access-link history becomes quiet evidence. A labeled, timestamped list of links shows when sharing started, who received it, and that access was managed responsibly.
Pair that with the daily chart the family was viewing and you have a consistent story: the same data the teacher logged is the data the family saw, on the dates the link was active. There is no friendlier version for parents and harsher version for the file. That consistency is what holds up when someone is looking for a gap.
Frequently asked questions
Does a parent need a Evident account?
No. Parent access links open the private parent portal directly. Families do not need to install an app or create a login.
Can the QR code be printed?
Yes. Teachers can show it on screen or print it for a folder, chart cover, or family communication packet.
Can I revoke access?
Yes. Revoke the access link from the Parent Access Links card on the student's page and create a fresh link if needed.
A QR code I printed last semester still works. Is that a problem?
It works because the link behind it is still active. If the printout is still with the intended family and the chart is current, that is fine. If you are unsure where the paper ended up, revoke the link and print a fresh one. The old code will then open nothing.
A parent says they never got a link. Can I prove I shared one?
The access-link manager shows each link you created, its label, and when it became active. That history will not prove a family opened the link, but it does show that access was provided and when. For confirmation that a specific daily log was reviewed, turn on parent signatures.